Automation Suite · 2026

The work your team
shouldn't be doing.

Four managed automation systems, built for the industries where manual effort costs the most. Deployed in weeks, not quarters. No missed calls. No dropped leads. No paperwork that shouldn't exist.


We specialize in Ontario personal injury firms and paralegal practices, all types of walk-in clinics, and construction companies.

01 · Law LegalEase Founding partners now 02 · Health Clinic AI Front Desk Engine 2 to 3 week deploy 03 · Health Follow-Up & Reactivation 1 to 2 week deploy 04 · Construction Construction Bid OS 4 to 8 week deploy
Law

Intake a client
in seconds.

Ontario personal injury firms and paralegal practices run against hard deadlines. Seven days to notify the insurer. Thirty days to return the OCF-1. Every new file means chasing a client by phone, translating, cleaning up vague answers, and re-typing the same facts into form after form. Unbillable hours on flat fees or contingency. LegalEase replaces that with a link the client answers in their own words, in their own language, reviewed by you before anything fills.

Founding partner program open
Become a founding partner →
LegalEase
01 / 03 · Field mapping

Upload a pdf. Get a form, in seconds.

LegalEase form review screen: an Ontario Form 7A Plaintiff's Claim with each field mapped to a plain-language client question, approved or flagged for review

Get your clients to fill their forms faster.

LegalEase client intake on a phone, asking the client to tell what happened in their own words, by typing or by voice

Google Forms is a thing of the past.

LegalEase lawyer dashboard showing new prospects, signed clients, intake completion and billable hours saved, beside the client intake on a phone

Get LegalEase, It just makes sense.

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What changes
  • ✦The client never sees a legal form. They answer plain questions, in their own language, by voice or text, at their own pace
  • ✦About two hours back, per file. No chasing, no translating, no re-typing. Thirty hours a month, returned
  • ✦OCF-1 deadlines handled with time to spare. Faster intake means the 7-day notice and 30-day return land well before the wire
  • ✦The lawyer decides. Always. Every field sits open for review before anything fills. Original answer beside it, every time
  • ✦Built around how real clients talk. Voice notes, broken sentences, another language entirely. LegalEase handles it, then hands it to you clean
Personal Injury Paralegal Practices OCF-1 & Small Claims Multilingual Intake
Health

Your clinic runs.
We handle the rest.

The admin that surrounds patient care, answered calls, booked appointments, reminder sequences, follow-ups, review requests, shouldn't require a full-time person. We replace that overhead with systems that run continuously and improve over time.

02 · Health
Clinic AI Front Desk Engine

A 24/7 AI voice agent answers every inbound call, books appointments directly into your scheduling system, sends SMS reminders, collects intake forms before the patient arrives, and generates Google reviews after visits. All of it, managed. None of it, you.

Live in 2–3 weeks
Get a demo →
What changes
  • ✦Zero missed calls. Every inbound call is answered, 24 hours a day, including after-hours and weekends
  • ✦No-shows drop 30 to 40%. Automated SMS and WhatsApp reminders sent at the right interval before each appointment
  • ✦Digital intake before arrival. Forms sent by SMS, data flows directly into Jane App, Dentrix, or your existing PMS
  • ✦12 to 25 new Google reviews per month, requested automatically at the right moment after a positive visit
  • ✦PIPEDA-compliant, bilingual EN/FR, built for the Canadian clinic market
Dental Walk-in Clinics Physiotherapy Chiropractic
03 · Health
Medical Follow-Up & Reactivation Loop

Most clinics lose patients not to competition, but to silence. A patient completes three sessions of ten, starts feeling better, and disappears. A lapsed patient receives nothing for 90 days and books somewhere else. This system closes both gaps automatically, keeping active patients on track and bringing past patients back.

Live in 1–2 weeks
Get a demo →
What changes
  • ✦8 to 15% of lapsed patients rebook within 30 days, contacted automatically at 60, 90, and 180 days of inactivity
  • ✦Treatment plan dropout stops. Patients are nudged to book their next session before they quietly stop coming
  • ✦Sentiment-branching follow-ups. Happy patients get a review request, dissatisfied ones alert your team immediately
  • ✦Referral pipeline activated, with the ask sent two weeks after a successful outcome, when the goodwill is still fresh
  • ✦Connects directly to Jane App and Cliniko, so there is no manual data entry and no new software to learn
Physiotherapy Chiropractic Optometry Walk-in
Construction

Blueprint to bid.
Hours, not days.

Every hour spent manually reading blueprints, chasing subcontractor certificates, and routing RFIs is an hour not spent building. We automate the operational layer so your team runs the project, not the paperwork surrounding it.

04 · Construction
Construction Bid & Subcontractor OS

An AI-powered operations system that reads your blueprints, extracts takeoff quantities, tracks subcontractor compliance, routes RFIs, and sends daily project digests to every stakeholder, integrated directly with Procore. The highest-ticket system we build. The one GCs tell us they wish they'd had sooner.

Live in 4–8 weeks
Get a demo →
What changes
  • ✦Blueprints read automatically. GPT-4o Vision parses drawing sets, extracts takeoff quantities, and structures them for estimating
  • ✦Subcontractor compliance tracked. COI certificates, WSIB clearances, and W-9s monitored with automated expiry alerts before they become a site problem
  • ✦RFIs routed without a coordinator, assigned to the right sub or supplier automatically, with escalation if no response within your set window
  • ✦Daily digest sent to every stakeholder, covering budget, schedule, open items, and compliance status, without a standing meeting
  • ✦Procore integration included. Syncs with your existing project management platform, no migration required
General Contractors Specialty Subs Residential Builders

Not sure which
system fits first?

Most clients start with one product and expand. We'll tell you honestly which one gives you the fastest return, and we'll show you exactly how it would work for your operation before you commit to anything.

projects@beetlelabs.tech

Send us an email →